If you are working on a large table of data in Google Sheets, often it is helpful to be able to see and edit more than one area of the spreadsheet at a time. This is not available from the menus in Sheets and is one of the few ways in which Excel is superior to Sheets. There is the option to Freeze rows or columns, but the frozen section of the spreadsheet will not independently move and therefore the Freeze option is limited to applications such as freezing headers at the top or side of a spreadsheet. Further, if you headers are half way down the spreadsheet, the Freeze option will not do you any good.
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The solution
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If you are working on a mobile device you may be out of luck, but if you are accessing Sheets through a browser, there is a great work around that will allow you to see the same spreadsheet in two or more different windows. You can even spread these views over multiple monitors which you cannot do in Excel without some pretty nasty workarounds.
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If you are using the Chrome browser, do the following:
First, be sure to have your spreadsheet open in your browser. Then, open a new browser tab by pressing 't' while holding down the control button (ctl+t) or clicking the shape to the right of your open tab.
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Once you have a new tab open, the first thing you do is open the same spreadsheet again in this new window. Now, you have the spreadsheet open in two places. You can edit it in either window. Click and hold your left mouse button on the middle of the new tab, where the title of the page is, and pull the tab away from the browse. In browsers other than chrome, you may have have to open another browser window. This creates a new window with a separate instance of Chrome (or other browser) but keeps the spreadsheet inside of it.
If you want more windows, just repeat the same process. To rearrange the windows, you can use the Windows key. Hold the Windows key down and press the left arrow to have the window fill up the left half of the screen and the right arrow for the right half. You also can resize the windows the more traditional way with your mouse. If you have multiple monitors, you can spread these windows across them.
Using multiple tabs in other browsers
If you often create and edit documents using Google Docs, then you'll definitely want an easier way to create new documents. By default, Google Docs isn't like MS Word. It doesn't have a keyboard shortcut for creating new documents. You really need to go through its 'File' tab and then select 'New' > 'Document'. The same goes if you want to create a new spreadsheet or presentation.
The good thing is there's a workaround and it can be done by adding desktop shortcuts. So with a simple desktop shortcut, you're just a 'double-click' away to creating a new Google Docs document. Just read this post to learn how.
First, be sure to have your spreadsheet open in your browser. Then, open a new browser tab by pressing 't' while holding down the control button (ctl+t) or clicking the shape to the right of your open tab.
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Once you have a new tab open, the first thing you do is open the same spreadsheet again in this new window. Now, you have the spreadsheet open in two places. You can edit it in either window. Click and hold your left mouse button on the middle of the new tab, where the title of the page is, and pull the tab away from the browse. In browsers other than chrome, you may have have to open another browser window. This creates a new window with a separate instance of Chrome (or other browser) but keeps the spreadsheet inside of it.
If you want more windows, just repeat the same process. To rearrange the windows, you can use the Windows key. Hold the Windows key down and press the left arrow to have the window fill up the left half of the screen and the right arrow for the right half. You also can resize the windows the more traditional way with your mouse. If you have multiple monitors, you can spread these windows across them.
Using multiple tabs in other browsers
If you often create and edit documents using Google Docs, then you'll definitely want an easier way to create new documents. By default, Google Docs isn't like MS Word. It doesn't have a keyboard shortcut for creating new documents. You really need to go through its 'File' tab and then select 'New' > 'Document'. The same goes if you want to create a new spreadsheet or presentation.
The good thing is there's a workaround and it can be done by adding desktop shortcuts. So with a simple desktop shortcut, you're just a 'double-click' away to creating a new Google Docs document. Just read this post to learn how.
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How to create desktop shortcuts for Google Docs in Windows
- First and foremost, open your web browser and make sure that you're already signed in to your Google account. By signing in to your Google account, you can open any Google service or app without being constantly prompted to enter your Google account email and password.
- So once you're logged in, just minimize your browser and go to your desktop.
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- Right-click on your desktop and then on the right-click menu, select 'New' > 'Shortcut'.
- On the dialog box that appears, paste the following URL on the 'Type the location of the item' field:
- For creating new Google Docs documents, use:http://docs.google.com/?action=newdoc
- For creating new Sheets, use:http://spreadsheets.google.com/ccc?new
- For creating new Presentations, use:http://docs.google.com/?action=new_presentation
- To continue, click 'Next'.
- On the next dialog, you will be asked to enter a name for new shortcut. Just enter 'Google Docs' or any name that you want.
- Click 'Finish' to confirm.
Setting a custom icon for your new Google Docs desktop shortcut
- Now, that your Google Docs desktop shortcut is ready, you may opt to change its icon as well. Just right-click on the shortcut icon and then on the menu that appears, select 'Properties'.
- Go to the 'Web Document' tab and then click 'Change Icon'.
- Select the icon that you want, click 'OK' then 'Apply' then 'OK' again.
That's it. So every time you click the shortcut icon for Google Docs on your desktop, it will automatically open Google Docs on your default web browser. Just click the '+' icon on the bottom-right side of your Google Docs interface to create a new document and you're all set.
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If you want to create another shortcut for Google Sheets or Presentations, just repeat the steps above but use the given URLs for Sheets and Presentations.
